Policies

BYBA Policies

1.  NSF CHEQUES <July 8, 2010>

1. There will be a $25 surcharge for any NSF cheques provided to the BYBA.   

2.  PLAYER ACCEPTANCE CRITERIA <June 6, 2012>

1. The order in which Beaumont community youths register is the order in which they are assigned to teams (first come, first serve).
2. Beaumont Community Youths* are accepted before non-Beaumont community youths.
3. Non-Beaumont Community Youth with Grand-father status* are treated as Beaumont Community Youth.
4. Registrations for non-Beaumont community youth are held in waiting until after the final registration is closed, at which time will be placed on a team, if space is available based on the Team Size Criteria.

 3.  TEAM SIZE CRITERIA <March 19, 2019>

1. Each team will consist of the following:
   1. U9 and U11: a minimum of 7 registered players and a maximum of 10 registered players.
   2. U13, U15, and U18: a minimum of 9 registered players and a maximum of 12 registered players.
2. Exceptions for team size greater than 10 or 12 players, (based on age-category), will be considered on a case by case basis by the Board in consultation with the coach of the team.
3. If numbers are such for 2 teams - to the extent that it can be done teams will be divided:
   1. U9 will be divided by age  
   2. U11 will be divided evenly by skill level with the goal of evenly skilled players on each team
   3. U13, U15, U18 teams will be divided based on skill-level once player evaluations have been conducted.
   4. Consideration will be given to special requests 

 4.  TEAM ASSIGNMENTS <February 28, 2017>

1. Players are placed on a team in their own age-category, assuming room is available on a team.
2. If a player wishes to move up an age-category, this needs to be clearly identified on the registration form under Special Requests.  Player movement between age-categories must be approved by the executive and the executive will take the following conditions into consideration:
   1. If team size in the higher age-category has not been reached and no other registrants that meet the Team Size criteria are waiting to be placed on a team.
   2. The player age-appropriate category does not drop below the minimum number of players to form a team.
   3. The player`s ability.
3.  If a team is minus a coach and a younger player’s parent is willing to move up with their child, provided it is approved by the executive, that player will be permitted to move up an age-category and the parent will coach the team.

 5.  DIVISION ‘A’ and ‘B’ TEAM FORMATION <March 19, 2019>

1. Tryouts will be held for A/B teams in the U13 and U15 categories each year.
2. A Tryout out fee of $25.00 will be charged to all tryout participants
3. Team formation will be based on an evaluation of a players skill and positional fit on the team.
4. Preference for team placement will be given to players that are considered to be Beaumont Community Youth, providing they meet the skill and positional needs of the team, however:
5. Players from outside of the BYBA boundaries can try out for a BYBA A/B team and will be considered for skill and positional fit but:
   1. must register with the BYBA and pay the registration fees for the appropriate age category
   2. cannot be assigned to a BYBA A/B team if they live in a zone that has an A/B team program until they first try out for the team in that zone and are released from that zone. This does not apply to those players that have grandfather status with the BYBA

 6. COACHES <March 19, 2019>

1. COACHING AND ASSISTANT COACHING POSITIONS 
   1. Coaching and assistant coaching staff positions will be given to parent volunteers who have a player registered in the BYBA or previous/existing coaches
   2. In the event that the Board cannot fill a coaching or assistant coaching position, positions will be given to Beaumont Community members with a reference from a parent or a Board member registered with the BYBA. Reference, background checks, and an interview will be done.
   3. Coaches registering from outside of the Beaumont community and do not have a personal reference from a BYBA registered member will undergo a reference check, background check, and interview prior any contact with players.
   4. Coaches that are not parent volunteers, have coached in the BYBA in the past and are in good standing with the BYBA will not have to interview each year.
2. CRIMINAL RECORD CHECKS <March 19, 2019>
   1. All Coaches involved with youth in the Beaumont Youth Basketball Association are required to complete a Criminal Record Check.  The BYBA President will be responsible for receiving the completed checks, confirming that no criminal record exists, and keeping accurate records for future reference. 
   2. In the event that there is a concern, the President will bring the matter forth to the BYBA Board for a determination on a course of action.
   3. A Criminal Record Check will be considered valid for a two year period, at which time they must be completed anew.
   4. The cost, if any, for the Criminal Record Check will be covered by the BYBA.
3. CONCUSSION PROTOCOL
   1. All coaches will be required to complete a free concussion protocol training module
4. COACHING ISSUES 
   1. If there is an identified issue with a coach being brought forward by a player, parent, board member, the person bringing forward the issue will:
      1. be encouraged to talk with the coach about the concerns they have
      2. if the concerns are not addressed appropriately, then communication with any Board member to outline their concerns should be pursued. Please note that anonymity of the complainant is not guaranteed if an investigation is necessary
   2. The President or Vice President will investigate the complaint and concerns and work together with the coach regarding the issue.
   3. The President or Vice President will respond to the complainant in writing and will continue to monitor the situation.

7. CONCUSSION PROTOCOL <March 19, 2019>

1. Any athlete with a suspected concussion should be IMMEDIATELY REMOVED FROM PLAY, and coaches should do a concussion assessment.
2. If the player is assessed with a suspected concussion the player will need to be assessed medically for diagnosis and guidance as well as a return to play decisions, even if the symptoms are no longer present
3. Any player that has been assessed with a suspected concussion and medically diagnosed with a concussion will need to be medically cleared by the diagnosing physician and must provide a Return to Play form to the BYBA prior to returning to practices or games. 

8.  REGISTRATION FEES<May 15, 2017>

1. The Beaumont Youth Basketball Association will only accept online credit card payments for registration fees. 

9. UNIFORMS <July 8, 2010>

1. Uniforms to be worn only at games. 

10.  FAMILY DISCOUNTS <July 23, 2014>

1. A discount of 10% off of registration fees on 3rd child and subsequent children within the same family. 

11. REFUNDS <February 28, 2017>

1. A service charge ($25) will be incurred on all refunds. A full refund, less the service charge, will be issued upon written receipt of a request to the President or the Treasurer.
2. No refunds will be issued on or after the first game of the season. 
   
    

DEFINITIONS:

Beaumont Community Youth - Any individual under the age of 18 years who either:  1) lives within the town of Beaumont; 2) attends a Beaumont school; or 3) resides within a community that does not offer a local youth basketball program.  <June 5, 2013>

Grand-father Status - This status is applied to any registrant that is a non-Beaumont Community Youth and was registered with the BYBA for the previous Fall/Winter regular season. The grandfathered status will apply to siblings of that grandfathered player.<March 19, 2019>
 
Age-Categories:
U9: 6 to 8 years old,
U11: 9 to 10 years old,
U13: 11 to 12 years old,
U15: 13 to 14 years old,
U18 15 to 17 years-old.
 
Division: a level of play; a team in division B being stronger than a team in division C .
 
Regular Season: Fall/Winter League (September until March)